Application Letter part 4

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Definition of Application Letter :

Document sent with your resume to provide additional information about your skills and experience to an employer. The letter of application is intended to provide detailed information on why you are are a qualified candidate for the job.

Purpose:

The application letter should let the employer know what position you are applying for, what makes you a strong candidate, why they should select you for an interview, and how you will follow up.

Structure :

• The heading, which includes your name and contact information. 

• A greeting, addressed to a specific person, if possible.

• The introduction, which should include why the applicant is writing. 

• The body, which discusses your relevant qualifications. 

• The close, which thanks the reader and provides contact information and follow up details.

• Your signature to end the letter.

Parts of a job application letter :

There are generally 3 parts to a job application letter. Here's the explanation:

⚫Salutation (opening)

Salutation is the opening section that contains to whom the letter is addressed. The format is,

-Dear sir/madam (when you don't know the name and gender of the recipient)

-Dear Mr./ Mrs./ Ms. Last name (when name and gender are known)

⚫Body of Paragraph (content)

This section contains the gist of the letter. This is also where the last education or work experience is listed and where the job vacancies are found. Complete CV and portfolio included in the envelope can also be included.

⚫Closing (cover)

Closing is the closing part that marks the end of the application letter.

The parts of the letter are more detailed, namely:

⚫Cover letter header

This section usually contains the sender's name, city, country, phone number, email, recipient name, company name and address.

Example:

Deni Marko

Bon, South Sulawesi, Indonesia | 08672937xxx | necerzbone@gmail.com

Grand Duke

PT. New English Course

Jl. Musi River

⚫Date Line

This section contains the date the letter was written. Usually placed above the header or below the header. Use of date is mandatory. Some include the date and some don't.

⚫Greetings

The greeting that is often used is "dear". In writing, the author should include the last name of the recipient and put a comma. Example:

Dear Mr. Marko,

Or it can be replaced with Dear Sir, (for men) and Dear Madam, (for women) or you can also write Dear Madam or Sir, (if you don't know the gender)

⚫Paragraph 1

This paragraph contains personal information as well as the position/position chosen.

⚫Paragraph 2

In the second paragraph the author lists his personal skills and achievements to ensure that the author is suitable for the position.

⚫Paragraph 3

In this section, the writer reassures the recipients that the writer has the appropriate qualifications for the chosen position and hopes to be called for an interview.

⚫Closing and signature

Include closing greetings (accompanied by a comma), signature and full name. Examples of closing greetings: sincerely, regards, your faithfully, etc.

Note: when writing a cover letter, avoid making abbreviations or using non-formal sentences such as I'm, I'll, I can't, etc. It is best to use polite and non-offensive language.

Example of Application Letter :

Joseph Q. Applicant

123 Main Street, Anytown, CA 12345 · 555-212-1234 ·

josephq@email.com

July 20, 2020

Jane Smith

Director, Human Resources

Fit Living

123 Business Rd.

Business City, CA 54321

Dear Ms. Smith,

I’m writing to apply for the position of Social Media Manager for Fit Living, as advertised on your website careers page. I have three years of

experience as a Social Media Assistant for Young Living, and I believe I am ready to move up to the manager position. In your job posting, you mention that you want to hire a Social Media Manager who understands Internet and social media trends. During my time at Young Living, I was given the responsibility of increasing follower numbers on Instagram. I explained to my manager that I would be happy to do so, and that I would also work hard to increase follower participation, because engagement has become an important metric. Within six months, I increased our followers by over 50% and increased engagement by 400%. I’m very proud of that accomplishment. Currently, I’m working to build a following with the best influencers in our niche. When I saw the job opening, I knew it was the perfect opportunity to offer you both my social media marketing skills and people skills. 

I’ve included my resume so you can learn more about my educational background and all of my work experience. Thank you for your time and consideration.

Please feel free to email me atjosephq@email.com or call my cell phone at

555-555-5555. I hope to hear from you soon.

Sincerely,

Joseph Q. Applicant (signature hard copy letter)

Joseph Q. Applicant

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