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What is a job application letter?
A letter of application, also known as a cover letter, is a document sent with your resume to provide additional information about your skills and experience to an employer. The letter of application is intended to provide detailed information on why you are are a qualified candidate for the job.
Purpose:
The application letter should let the employer know what position you are applying for, what makes you a strong candidate, why they should select you for an interview, and how you will follow up.
What to Include in Your Letter ?
As with all cover letters, a job application letter is divided into sections:
• The heading, which includes your name and contact information.
• A greeting, addressed to a specific person, if possible.
• The introduction, which should include why the applicant is writing.
• The body, which discusses your relevant qualifications.
• The close, which thanks the reader and provides contact information and follow up details.
• Your signature to end the letter.
PARTS of a job application letter
There are generally 3 parts to a job application letter. Here's the explanation:
⚫Salutation (opening)
Salutation is the opening section that contains to whom the letter is addressed. The format is,
-Dear sir/madam (when you don't know the name and gender of the recipient)
-Dear Mr./ Mrs./ Ms. Last name (when name and gender are known)
⚫Body of Paragraph (content)
This section contains the gist of the letter. This is also where the last education or work experience is listed and where the job vacancies are found. Complete CV and portfolio included in the envelope can also be included.
⚫Closing (cover)
Closing is the closing part that marks the end of the application letter.
The parts of the letter are more detailed, namely:
⚫Cover letter header
This section usually contains the sender's name, city, country, phone number, email, recipient name, company name and address.
Example:
Deni Marko
Bon, South Sulawesi, Indonesia | 08672937xxx | necerzbone@gmail.com
Grand Duke
PT. New English Course
Jl. Musi River
⚫Date Line
This section contains the date the letter was written. Usually placed above the header or below the header. Use of date is mandatory. Some include the date and some don't.
⚫Greetings
The greeting that is often used is "dear". In writing, the author should include the last name of the recipient and put a comma. Example:
Dear Mr. Marko,
Or it can be replaced with Dear Sir, (for men) and Dear Madam, (for women) or you can also write Dear Madam or Sir, (if you don't know the gender)
⚫Paragraph 1
This paragraph contains personal information as well as the position/position chosen.
⚫Paragraph 2
In the second paragraph the author lists his personal skills and achievements to ensure that the author is suitable for the position.
⚫Paragraph 3
In this section, the writer reassures the recipients that the writer has the appropriate qualifications for the chosen position and hopes to be called for an interview.
⚫Closing and signature
Include closing greetings (accompanied by a comma), signature and full name. Examples of closing greetings: sincerely, regards, your faithfully, etc.
Note: when writing a cover letter, avoid making abbreviations or using non-formal sentences such as I'm, I'll, I can't, etc. It is best to use polite and non-offensive language.
Example of a job application letter:
HRD Department
Bank Negara Indonesia
Cabang Jakarta Kota
Lada Street No 1st Jakarta Kota.
Dear Sir or Madam,I am writing to you to inquire about the possibility of working in your company that was informed by Website http://www.bni.co.id. I am interested in “Front Liner ” position.My name is Sri Wahyuningsih. I am twenty one years old. I have background in Accounting Diploma III in Polytechnic Negeri Jakarta. And now i have graduate from my college and waiting letter of graduate (Surat Tanda Kelulusan)With my educational background, I’m confident that my qualification and skills could make significant contributions to your company. I will be able to operate computer especially MYOB .Besides that, I am a person who can work either independently or as part of team. I am also initiative, hardworking, and eager to learn. I have been training at Perum Jasa Tirta II Jatiluhur.My resume has been attached which outline my qualification in greater detail. I would appreciate the opportunity to discuss my qualification; please keep this application confidential. I will look forward to hearing from you soon.Sincerely yours,
SRI WAHYUNINGSIH
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